Member Blog: 4 Budtender Onboarding Tips To Help Keep You Compliant

by Tommy Troung, KayaPush 

A recent survey by Headset.io found that 55% of budtenders leave their jobs within the first year of employment.* But why? 

Some believe improper onboarding could be a culprit.   

First impressions matter – and improper onboarding can leave budtenders feeling underprepared and unappreciated. Moreover, budtenders who don’t receive proper compliance training might be terminated due to compliance infractions and could even be at personal risk for their errors. 

Luckily, by setting up solid budtender onboarding SOPs that put compliance first, you are more likely to keep great hires – and avoid compliance infractions.

The following information will help dispensary owners implement hiring and training strategies to increase retention, avoid compliance infractions, and simplify dispensary onboarding.  

1 – Look into legal before you hire.

Compliant onboarding starts with understanding your budtenders’ requirements to work at your dispensary.

Every state has unique requirements regarding background checks, legal age, and budtender certifications – so it is essential to research each of these elements before you begin the hiring process. 

Once you have established your hiring guidelines regarding legal requirements – you can take it one step further and set up an applicant tracking system that is customized to only reach out to applicants who qualify for your set terms. 

Using tools that automate these processes will make compliant dispensary hiring easy.

Social equity hiring initiatives in cannabis 

While we’re on the topic of hiring for your cannabis dispensary, we would be remiss if we didn’t mention the importance of researching potential social equity programs for dispensary hiring opportunities. 

You can use these resources to find qualified social equity candidates for your dispensary based on the state in which you are located.

2 – Have an organized onboarding documentation process.

The next step to a smooth and compliant onboarding process is to know all the forms you need to provide and gather from your new hire. 

If you are an American business owner, the forms you will need to collect from your employee include:

• W2
• Criminal record check verification
• 1-9 
• State Tax Form
• ID or Passport 
• Social security information 
• A void check 
• A signed employer agreement 
• Any certifications you have requested they acquire

The forms you will need to share with your new hire include:

3 – Use self-serve onboarding software. 

Business owners who don’t use employee onboarding software manage a lot of paperwork.

From chasing new hires around for signatures or documents – to figuring out the best way to store things – it’s a time-consuming headache, and it’s not ideal. 

With dispensary self-serve onboarding software, dispensary owners can eliminate 100% of their paperwork – and increase their compliance in many ways. 

Here’s how it works. When a new hire joins, a dispensary owner can share their onboarding link, where their new hire will upload digitized documents directly into the system for central storage. 

If any documentation is missing, the system will send a reminder to ensure they provide all the information needed for dispensary owners to stay compliant. 

4 – Provide compliance training for budtenders

Compliance training should be a critical part of the budtender onboarding process – but what does that mean? 

For budtenders, there are four main areas of compliance to master: How to sell products to customers and with a POS system, how to handle products, and overall regulations comprehension.

Selling products to customers training might include:

• Learn how to greet guests in a compliant way 
• How and when to properly ID guests
• Knowledge of strains, potency, and effects
• Understanding different types of products based on clients’ needs

POS training might include: 

• Knowing how to input ID information 
• Learning how to ring in products correctly
• Understanding product limits per customer guidelines 
• Knowing how to use and report sold products with a compliant POS 
• Understanding the compliance factors behind customer loyalty programs and incentives

Product handling training might include:

• How to properly package product 
• How to showcase product
• How to inventory product
• How to handle products

Overall regulation comprehension might include:

• Current cannabis laws in the state or city
• Current compliant regulations 
• Store opening and closing SOPs for compliance
• Security SOPs for compliance 
• How to use cannabis software tools for clock in’s and schedules.

What are other tips to stay compliant? 

Compliance is one of the most challenging aspects of running a cannabis dispensary – however, if you surround yourself with the right team, use cannabis software built for dispensaries in your state, and check in often on regulatory updates – you will be alright.

*(Headset.io, 2022 An analysis of employee turnover in cannabis retail)

Author Tommy Truong is the CEO at KayaPush; the cannabis software helping dispensary owners manage their employee HR, scheduling, and payroll. KayaPush also integrates with leading dispensary POS systems. Tommy loves hot sauce, fried chicken, and running with his Boston terriers

KayaPush delivers an innovative, unified compliance solution that meets payroll and HR needs without compromising speed and accuracy. Implementing KayaPush will save you time and money and help eliminate the financial risks associated with non-compliance.